ZOOM SECURITY GUIDE – HOW TO PREVENT AND MINIMIZE DISRUPTIONS TO YOUR MEETING.
(v8.5.5 –6-May-20)

ZOOM 5.0 IS COMING! THIS GUIDE IS ALREADY UPDATED FOR IT AND WILL HELP YOU PREPARE!

The guide below was created by a fellow member Thom R (thomr021092@gmail.com). This is a shortened version of the guide with the key bullet points and directions. A link to the guide as a whole is found at the bottom of this page.

DESIGNED FOR PLAIN LANGUAGE CLARITY FOR THE NON-TECHIES AMONG US WHO WANT THEIR ZOOM MEETINGS TO BE AS SAFE AS POSSIBLE FROM DISRUPTIONS (ALSO KNOWN AS “ZOOM BOMBING”). 

Note: “Zoom Bombing” is a slang term that describes a meeting being invaded by disruptive people who are taking advantage of lax or default Zoom security settings and flooding the meetings with obscene and annoying rhetoric.

  • Try not to take these attacks personally, please. To those in recovery programs, know that these disruptors are not targeting your recovery meetings specifically. They are attacking the Zoom platform itself– the accounts that do not have their security properly configured.
  • Let’s define the problem first. The entire problem is rooted in the fact that a brand new Zoom account is set by default with the security and sharing settings mostly wide open. All features that can be used for an attack are pretty much turned on by default, instead of being turned off as they should be.

THE ZOOM CONFIGURATION GUIDE

Just follow these suggestions and you will not be able to be flooded with disruptions anymore. You still may have annoying users from time to time just like in a physical meeting, but they will be much easier to deal with, you’ll see. We’re going to greatly reduce the ways that they can attack your Zoom meeting. We’re going to configure your Zoom account the way it should have been to start with.

Simply: 

  • log in to your Zoom account with a desktop web browser, 
  • choose your personal settings on the left, 
  • follow along with the guide, 
  • find the matching settings that I describe and then 
  • change that item to the suggested setting– if it is different.

IMPORTANT TO READ BEFORE YOU START: ADMINS, HOSTS AND CO-HOSTS SHOULD NOT BE ON A MOBILE DEVICE WHEN RUNNING A MEETING. USE A FULL PC OR FAIRLY DECENT LAPTOP.

AND NOW, THE INSTRUCTIONS. JUST FOLLOW ALONG IN THE ZOOM ACCOUNT SETTINGS (everything is in order now, but this guide does skip over settings that don’t matter to security so just keep looking for the next one in the list to “sync back up” with the guide as you go through it):

* In the MEETING sub-tab in account settings, change the following:

(SCHEDULE MEETING subsection)

  1. –enable/TURN ON — HOST VIDEO AND PARTICIPANTS VIDEO
  2. –disable/TURN OFF– the JOIN BEFORE HOST setting
  3. –disable/TURN OFF– USE PERSONAL MEETING ID (PMI) when scheduling a meeting
  4. –disable/TURN OFF– USE PERSONAL MEETING ID (PMI) when starting an instant meeting
  5. –disable/TURN OFF– ONLY AUTHENTICATED USERS CAN JOIN MEETINGS
  6. –enable/TURN ON– ONLY AUTHENTICATED USERS CAN JOIN MEETINGS FROM WEB CLIENT
  7. –disable/TURN OFF– REQUIRE A PASSWORD WHEN SCHEDULING NEW MEETINGS
  8. –disable/TURN ON– EMBED PASSWORD IN MEETING FOR ONE-CLICK JOIN
  9. -enable/TURN ON– MUTE PARTICIPANTS ON ENTRY (This prevents people from coming in and being immediately disruptive

(IN MEETING – BASIC subsection)

  1. –enable/TURN ON– REQUIRE ENCRYPTION FOR THIRD PARTY ENDPOINTS
  2. –enable/TURN ON– CHAT
  3. –enable/TURN ON– PREVENT PARTICIPANTS FROM SAVING CHAT
  4. –disable/TURN OFF– PRIVATE CHAT
  5. –disable/TURN OFF– AUTO SAVING CHATS
  6. –disable/TURN OFF– FILE TRANSFER so that there can be NO WAY for pictures, videos or anything else to be uploaded ever to your meeting, either in chat or via screen sharing
  7. –disable/TURN OFF– FEEDBACK TO ZOOM
  8. –enable/TURN ON– the CO-HOST feature
  9. –enable/TURN ON– ALWAYS SHOW MEETING CONTROL TOOLBAR
  10. –disable/TURN OFF– SCREEN SHARING
  11. –enable/TURN ON– DISABLE DESKTOP SCREEN SHARE FOR USERS
  12. –disable/TURN OFF– ANNOTATION, WHITEBOARD, and REMOTE CONTROL (all three)
  13. –disable/TURN OFF– ALLOW REMOVED PARTICIPANTS TO REJOIN
  14. –disable/TURN OFF– ALLOW PARTICIPANTS TO RENAME THEMSELVES
  15. –disable/TURN OFF -OR- enable/TURN ON– HIDE PARTICIPANT PROFILE PICTURES IN A MEETING

(IN MEETING – ADVANCED subsection)

  1. –disable/TURN OFF– REPORT PARTICIPANTS TO ZOOM
  2. –disable/TURN OFF– VIRTUAL BACKGROUND
  3. –DO NOT DISABLE/TURN ON AND LEAVE ON– the WAITING ROOM feature
  4. –enable/TURN ON– SELECT DATA CENTER REGIONS FOR MEETINGS/WEBINARS HOSTED BY YOUR ACCOUNT
  5. –disable/TURN OFF– SHOW A “JOIN FROM YOUR BROWSER” LINK

(RECORDING subsection)

  1. –disable/TURN OFF– LOCAL RECORDING
  2. -disable/TURN OFF– CLOUD RECORDING
  3. –disable/TURN OFF– AUTOMATIC RECORDING

(TELEPHONE subsection)

  1. –disable/TURN OFF– 3rd PARTY AUDIO
  2. –enable/TURN ON– MASK PHONE NUMBER IN PARTICIPANT LIST

IN THE SCHEDULED MEETINGS THEMSELVES (as you set them up and manage them):

  • Just make sure the relevant settings that you see have now set in your global account settings (what you just did in the guide, above) also match up with the same way they are set individual meeting settings.

DURING A MEETING HOST/Co-HOST CONTROL RECOMMENDATIONS:

1. SAFETY BUTTON (located in meeting on the control bar) GUIDE:

  • THE SAFETY BUTTON lets any host or co-host EASILY override many of the settings that are ALSO set on the admin (web) panel.

TOP SECTION

  • LOCK MEETING: sometimes OFF / sometimes ON
  • ENABLE WAITING ROOM: ALWAYS ON

BOTTOM SECTION “Allow Participants To”:

  • SHARE SCREEN: ALWAYS OFF
  • CHAT: HOST ONLY
  • RENAME THEMSELVES: ALWAYS OFF

OF NOTE: These will probably reset to their defaults every time you launch a new meeting, so always be sure as a host to check these. Since any (co)host can override your original admin setting during meetings, they can do a LOT of damage if not watched closely.

2. It’s VERY IMPORTANT that only the host and/or co-hosts control the muting or unmuting of people while a meeting is in session.

3. BE HAPPY THAT WAITING ROOM IS NOW TURNED ON FOR EVERYONE! IT IS THE KEY TO FINDING THE DISRUPTERS BEFORE YOUR USERS DO.

  • Here is A WAITING ROOM GUIDE on how to handle disruptors:
    • Double-check that the name is not offensive
    • Let them in. Whichever co-host lets them in should be responsible for them, it helps them work together better.
    • Watch what they do. Be careful with “spotlight” because it will put them on display at “speaker view” level for EVERYBODY, not just you.
    • Either kick them or let them stay.
    • Say out loud, “I will NOT be lazy and lock the meeting after it starts!”

4. DO NOT LET PEOPLE RENAME themselves. This is best done by the host and co-hosts from within the live meeting interface.

5. –disable/TURN OFF– PUBLIC CHAT during the meeting.

6. On the subject of LOCKING THE MEETING. I recommend that with these settings in place that you DO NOT have to do it if you have a co-host willing to watch the waiting room. You can let people arrive late.

7. I recommend NOT requiring that users register as a requirement to join your meeting unless you are deliberately keeping the meeting exclusive ONLY for non-security reasons. It is UNRELATED to prevent disruption. The other settings already take good care of that and requiring it does nothing to protect you.

To view the whole guide, click here for the English version and here for the Spanish version

District 01

Business Meeting Information 

Meets Every Thursday of month at 8:00 PM.
St. Luke’s Episcopal
99 Wells Ave S
RentonWA 98057 
 

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District 02

Business Meeting Information 

Meets 3rd Tuesday of month at 6:30 PM.
Peace Lutheran
1717 Larson Rd
SilvanaWA 98287
 

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×
District 03

Business Meeting Information 

Meets 3rd Thursday of month at 7:00 PM.
Monroe Covenant
202 S Sams St
MonroeWA 98272
Zoom ID:
92258011108 

Password: Service

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District 3
PO Box 157
MonroeWA 98272
 
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District 04

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Meets 3rd Sunday of month at 5:00 PM.
PUD Bldg
1415 Freeway Dr
Mt. VernonWA 98273
 

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District 4
PO Box 608
Sedro WoolleyWA 98284
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District 07

Business Meeting Information 

Meets 4th Thursday of month at 7:00 PM.
Vancouver Area Intergroup Office
2203 Fairmount Ave
VancouverWA 98661
(360) 694-3870 
 

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District 7
PO Box 504
VancouverWA 98666-0504
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District 08

Business Meeting Information 

Meets 2nd Sunday of month at 6:00 PM.
St. Mark’s Lutheran
2109 College St SE
LaceyWA 98503
 

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South Sound Service Ctr
344 Cleveland Ave SE
TumwaterWA 98501-3342
(360) 352-7344
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District 09

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Meets 3rd Tuesday of month at 6:30 PM.
Pierce County Central Service Office
3640 S Cedar
TacomaWA 98409
(253) 474-8897
 

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Pierce County Central Service Office
3640 S Cedar
TacomaWA 98409
(253) 474-8897
 
 
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District 10

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Meets Last Sunday of month at 1:30 PM.
Location Rotates
Contact DCM for more information.
WA
 

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District 10
PO Box 1214
SilverdaleWA 98383
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District 11

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Meets 3rd Wednesday of month at 6:30 PM.
Dry Dock
100 E Pine St
BellinghamWA 98225
 

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District 11
PO Box 2268
BellinghamWA 98225
(360) 734-1688
 
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District 12

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Meets 1st Thursday of month at 7:00 PM.
Baker Heights Comm Ctr
1401 Poplar St
EverettWA 98201
 

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District 12
PO Box 1387
EverettWA 98206-1387
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District 14

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Meets 2nd Tuesday of month at 7:00 PM.
Fauntleroy UCC
9140 California Ave SW
SeattleWA 98136
 

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District 14
6523 California Avenue SW #292
SeattleWA 98136
Contact Us
 
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District 15

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Meets 2nd Tuesday of month at 7:00 PM.
Greater Seattle Intergroup Office
5507 6th Ave S
SeattleWA 98108
(206) 587-2838
 

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District 15
PO Box 20083
SeattleWA 98112-9799
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District 16

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Meets 3rd Wednesday of month at 7:00 PM.
University Lutheran
1604 NE 50th St
SeattleWA 98105
 

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District 16
PO Box 27791
SeattleWA 98165-2791
 
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District 17

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Meets 2nd Thursday of month at 7:00 PM.
St. Luke’s Episcopal
5710 22nd Ave NW
SeattleWA 98107
 

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District 17
PO Box 19365
SeattleWA 98109-1365
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District 18

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Meets 3rd Thursday of month at 7:00 PM.
Renton Methodist
2201 NE 4th St
RentonWA 98056
 

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District 19

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Meets Last Wednesday of month at 7:00 PM.
First Covenant
4502 Rucker Ave
EverettWA 98203
 

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District 19
PO Box 13023
EverettWA 98206-3023
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District 22

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Meets 3rd Wednesday of month at 7:00 PM.
Unity In The Olympics
2917 E Myrtle St
Port AngelesWA 98362
 

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District 22
PO Box 1646
Port AngelesWA 98362
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District 24

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Meets 1st Wednesday of month at 7:00 PM.
Mountlake Terrace Community Senior Center
23000 Lakeview Dr
Mountlake TerraceWA 98043
 

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District 27

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Meets 3rd Saturday of month at 12:00 PM.
Location Rotates. Contact DCM for more information.
 

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District 27
PO Box 1422
LongviewWA 98632
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District 28

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Meets 2nd Monday of month at 6:30 PM.
Jackson Prairie Assembly Of God
4224 Jackson Hwy
ChehalisWA 98532
 

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District 28
PO Box 593
ChehalisWA 98532
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District 29

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Meets 2nd Tuesday of month at 6:30 PM.
Puyallup Elks
314 27th St NE
PuyallupWA 98372
 

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District 29
PO Box 1439
PuyallupWA 98371
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District 31

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Meets 2nd Wednesday of month at 6:30 PM.
John Knox Church
109 SW Normandy Road
Normandy ParkWA 98168
 

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District 31
PO Box 48284
BurienWA 98148-0284
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District 32

Business Meeting Information 

Meets 3rd Monday of month at 7:00 PM.
Brooklake Comm Ch
629 S 356th St
Federal WayWA 98003
 

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District 32
PO Box 4722
Federal WayWA 98063-4722
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District 33

Business Meeting Information 

Meets 2nd Tuesday of month at 6:00 PM.
Maple Valley Presbyterian
22659 Sweeney Rd SE
Maple ValleyWA 98038 
 

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District 33
PO Box 11
Black DiamondWA 98010
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District 34

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Meets 1st Tuesday of month at 7:00 PM.
Grace Lutheran Church
9625 NE 8th Street
BellevueWA 98004
 

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District 34
PO Box 50081
BellevueWA 98015
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District 35

Business Meeting Information 

Meets 3rd Wednesday of month at 7:00 PM.
Issaquah Valley Senior Ctr
75 NE Creek Way
IssaquahWA 98027
 

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District 35
PO Box 882
IssaquahWA 98027-0017
 
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District 36

Business Meeting Information 

Meets 1st Tuesday of month at 7:00 PM.
Fall City Methodist
4326 337th Pl SE
Fall CityWA 98024
 

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District 36
PO Box 1963
North BendWA 98045
email: dcm@snovalleyaa.org
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District 37

Business Meeting Information 

Meets 4th Tuesday of month at 7:00 PM.
Vancouver Area Intergroup Office
2203 Fairmount Ave
VancouverWA 98661
(360) 694-3870
 

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District 37
PO Box 5566
VancouverWA 98686
 
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District 38

Business Meeting Information 

Meets 2nd Tuesday of month at 7:00 PM.
Kirkland Congregational
106 5th Ave
KirklandWA 98033
 

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District 38
PO Box 322
KirklandWA 98083-3220
 
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District 39

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Meets 1st Tuesday of month at 7:00 PM.
 
First Lutheran Church
10207 10207 NE 183rd St.
Bothell, WA 98011

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District 39
PO Box 1695
BothellWA 98041-1695
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District 40

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Meets 2nd Tuesday of the month at 7:00 PM.
Plymouth Church
1217 6th Avenue
Rm 322
Seattle, WA 98101
 

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District 40
PO Box 12132
SeattleWA 98102
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District 41

Business Meeting Information 

Meets 2nd Wednesday of the month at 7:00 PM.
Denny Park Lutheran
766 John St
SeattleWA 98109
 

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District 41
PO Box 99132
SeattleWA 98139-0132
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District 42

Business Meeting Information 

Meets 2nd Thursday of month at 7:00 PM.
The Phoenix Club
15011 Aurora Ave N
ShorelineWA 98133
 

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District 42
PO Box 33222
SeattleWA 98133
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District 43

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Meets 1st Wednesday of month at 6:00 PM.
Givens Activity Bldg
1025 Tacoma Ave
Port OrchardWA 98366
 

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District 43
PO Box 186
BurleyWA 98322-0186
 
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District 44

Business Meeting Information 

Meets 3rd Wednesday of month at 6:30 PM.
Pierce County Central Service Office
3640 S Cedar
TacomaWA 98409
(253) 474-8897
 

Contact Information 

Pierce County Central Service Office
3640 S Cedar
TacomaWA 98409
(253) 474-8897
×
District 45

Business Meeting Information 

Meets 3rd Thursday of month at 6:30 PM.
Pierce County Central Service Office
3640 S Cedar
TacomaWA 98409
(253) 474-8897
 

Contact Information 

Pierce County Central Service Office
3640 S Cedar
TacomaWA 98409
(253) 474-8897
 
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District 46

Business Meeting Information 

Meets 3rd Saturday of month at 9:30 AM.
Location Rotates
Contact DCM for more information.
 

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District 46

PO Box 484
AnacortesWA 98221
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District 54

Business Meeting Information 

Meets 2nd Thursday of month at 7:00 PM.
St. Aloysius Catholic
211 W Mason Ave
BuckleyWA 98321
 

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District 55

Business Meeting Information 

Meets 3rd Sunday of month at 5:00 PM.
St. Luke’s Episcopal
525 N 5th Ave
SequimWA 98382
 

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District 55
PO Box 1985
SequimWA 98382
 
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District 56

Business Meeting Information 

Meets 3nd Wednesday of month at 6:00 PM.
Masonic Lodge
1338 Jefferson Street
Port Townsend, WA 98368
 

Contact Information

District 55
PO Box 1066

Port Townsend, WA  98368

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District 57

Business Meeting Information 

Meets 2nd & 4th Sunday of month at 8:00 AM.
Una Vision Para Ti
607 SE Everett Mall Way
EverettWA 98208
 

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×
District 22

Business Meeting Information 

Meets 3rd Wednesday of month at 7:00 PM.
Unity In The Olympics
2917 E Myrtle St
Port AngelesWA 98362

Contact Information 

District 22
PO Box 1646
Port AngelesWA 98362

 

×
District 21

Business Meeting Information 

Meets the 3rd Sunday @ 5:30 PM
Aberdeen Alano Club
823 W Heron St
AberdeenWA 98520
 

Contact Information 

Contact Us

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District 28

Business Meeting Information 

Meets 2nd Monday of month at 6:30 PM.
Jackson Prairie Assembly Of God
4224 Jackson Hwy
ChehalisWA 98532
 

Contact Information 

District 28
PO Box 593
ChehalisWA 98532
×
District 32

Business Meeting Information 

Meets 3rd Monday of month at 7:00 PM.
Brooklake Comm Ch
629 S 356th St
Federal WayWA 98003
 

Contact Information 

District 32
PO Box 4722
Federal WayWA 98063-4722
×